Events Coordinator (Volunteer)

Awaken Pittsburgh, a non-profit 501(c)(3) formed in 2016, is seeking a volunteer to support our planning and hosting new fundraising and awareness-raising events. Awaken Pittsburgh is a growing, energetic secular organization that draws upon the wisdom of mindfulness and meditation to serve a broad public. Its evidence-based curricula and programming serve students, educators, those in high stress, social services and mental health professionals, corporations, and any other individual or organization seeking to gain clarity, focus, renewal, and improved productivity.

Duties & Responsibilities

This position requires candidates to be able to perform duties that can include but are not limited to the following:

  • Plan and coordinate the details of fundraising and awareness events for our organization;
  • Work with the Executive, Director and Board of Directors, marketing and fundraising committees to gain an understanding of the events’ purpose, goals and details for implementation;
  • Work with social media/marketing team to publicize event and increase participation/attendance;
  • Outline the scope of the event, including time, date, location, and budget;
  • Scout and inspect event venues;
  • Work with vendors to get bids and determine best fits for the budget and goals of the event;
  • Recruit other volunteers/Board Members to table at and/or participate in events;
  • Assist in the development of media, marketing materials, announcements, photo opportunities and social media marketing;
  • Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, transportation, etc.
  • Manage the budget and ensure event stays within guidelines.

Skills Needed

  • Communication skills: Excellent listening, speaking, and writing skills will facilitate your ability to communicate with vendors, event attendees, and staff as well as promote the event.
  • Attention to detail: An ability to notice and orchestrate the details of an event, from the typeface on the invitations to the kind of food that will be served at the event, is essential.
  • Coordination: You must be able to work alongside other people and adjust your actions to theirs in order to fulfill the overall goals.
  • Problem-solving: You have to be adept at not only solving problems but maintaining your composure when doing so.
  • Interpersonal skills: The ability to establish and maintain relationships is essential.

Other Information

This is a volunteer position. There will be no financial compensation. Our organization is 100% volunteer-run. We welcome volunteers located anywhere in the world, as long as they can connect reliably to the internet.